Festival Date: July 13-14, 2023

10am-5pm on Saturday and 10am-5pm on Sunday. Vendors must be on site with their booths open during festival hours.

Location: Chehalem Cultural Center, 415 E. Sheridan St., Newberg, OR 97132

WVLF and CCC invite local food vendors to apply. An assigned committee juries all new applicants.

If you have any questions about the application process please contact: festivals@chehalemculturalcenter.org

New for 2024: Chamber Music Northwest will host a free outdoor concert on Friday, July 12th, at 7 PM. If you are interested in serving food/drinks from 6-8 PM on July 12th, please check the box on the application!

Rules and Requirements

1. Booth fee is $250 for the weekend.

2. Vendors must be on site and have their booths open during festival hours. No removal of booths or entry of vehicles is allowed during event hours or before the official closing time.

3. Food and beverage vendors are strongly encouraged to have lavender themed menu items.

4. Please note: Alcoholic beverages must be served in clear cups.

5. The Willamette Valley Lavender Festival will be partnering with Zero Waste McMinnville to provide suggested options for disposable food service items so as to reduce overall waste. Participation in this will be strongly encouraged for each food and beverage vendor.

6. Booth spaces are 10 x 10 each (food/beverage cart rigs are not restricted to the 10 x 10 space) and all equipment and food/drink service must be kept within booth boundaries. The Willamette Valley Lavender Festival management reserves the right to assign booth space.

7. All Food & Beverage Vendors must provide proof of liability insurance naming the Chehalem Cultural Center as additionally insured. Food permits must be obtained from the Yamhill County Health Department prior to the festival. Any vendors selling alcohol must also provide OLCC serving license and obtain OLCC off-site permits. The Festival will provide proper containment, provide alcohol monitors, and acquire an event permit from OLCC.

8. All payment transactions must be made through the vendor. The festival is not responsible for merchant services or payments of your goods.

9. If you use a tent or other type of canopy to cover your space (recommended), you must weigh down your tent. This is required as a safety precaution. The booths will be located in a paved area. No stakes are permitted.

10. If you are accepted as a vendor at the Willamette Valley Lavender Festival and you need to cancel for any reason, please notify the vendor coordinator (jeanneann@chehalemculturalcenter.org) as soon as possible so that we may contact a wait-listed vendor. Booths are non-transferable. Once accepted, application fees are non-refundable except in the case of festival cancellation.

     

Notification of Acceptance

Accepted applicants will be notified after the meeting in which they were juried. Applications that are received after all spaces are full are wait-listed. Applicants checks will either by deposited or returned after they have been juried.

Cancellation

If you are accepted as a food vendor at the Willamette Valley Lavender Festival and you need to cancel for any reason, please notify the vendor coordinator as soon as possible so that we may contact a wait-listed vendor. Once accepted, application fees are non-refundable and booths are non-transferable unless the festival is canceled. The festival will take place regardless of weather, bloom time or other adverse conditions that are non-COVID related.

Social Networking/Links

There are several ways you can help promote the Festival through the internet and email. Please direct people to the following websites for information. We will be posting on our Facebook page often leading up to the event. Please like our Facebook page and share the information. If you have a Facebook page you would like us to share, please provide the link on your application.

Please use the following links for promotional use:
www.chehalemculturalcenter.org/lavender
www.facebook.com/pages/WillametteValleyLavenderFestival